About the Project
EntryPass Manager solves important event management pain points by improving the attendee check-in process, offering offline capability, enabling real-time analytics, avoiding ticket fraud, and supporting multi-device operations. This case study looks at how EntryPass Scanner uses new mobile technology to change event entry management for hospitality firms.
Client’s Objective
The hospitality industry continues to encounter many obstacles when it comes to event admission management:
Digital check-in systems that depend on continuous connectivity are jeopardised by the unreliability of many event locations' internet connections.
Effective staff and resource management is challenging for event planners because they frequently lack real-time visibility into attendance numbers.
Conventional techniques that use paper tickets and manual verification lead to bottlenecks, which irritate attendees and cause long lines.
Event planners face serious financial losses and security threats when duplicate or fake tickets are sold.
Multiple entry points are necessary for large events, yet synchronised multi-device activities are not supported by many of the current options.
The Solution Overview
Codiste designed the EntryPass scanner as an all-encompassing mobile application that possesses several important characteristics, including the following:
- QR code and barcode scanning technology
- Rapid verification against event database
- Instant pass/fail notification system
- Local data storage for ticket validation
- Background synchronization when connectivity returns
- Uninterrupted check-in operations regardless of internet status
- Attendance tracking and reporting
- Entry statistics by ticket type
- Device-specific performance metrics
- Absentee identification and tracking
- Duplicate ticket detection algorithms
- Invalid ticket identification
- Staff alert mechanisms for security issues
- Cross-device data harmonization
- Real-time updates across all scanning points
- Centralized management of distributed operations
- Administrator permissions for full system control
- Scanner-only roles for entry staff
- Customizable permission settings
EntryPass’s Target Audience
With regard to the hospitality and tourism industry, EntryPass Scanner caters to two primary market segments:
- Companies hosting brand promotion events
- Organizations managing relationship-building gatherings
- Businesses conducting internal celebrations and achievements
- Individuals and families organizing celebratory events
- Professional event planners handling personal gatherings
- Venue managers require reliable entry management
Attractions managing high-volume visitor traffic, tour firms coordinating group experiences, and destination management organizations conducting festivals and cultural events.
Technologies Used in the Project
An up-to-date technological stack that was developed with performance and dependability in mind was employed for the project.
FLUTTER
NODE JS
Powersync
Supabase
Their Unique Value Offering
Through the implementation of these main value propositions, EntryPass Scanner rises above its competitors in the market context:
The system works flawlessly even in venues with poor internet connectivity. This eliminates the vulnerability of check-in processes to network failures or congestion, which plagues competing solutions.
The substantial financial losses and security threats connected with ticket fraud are eliminated by proprietary technology, which instantly detects and stops fake, duplicate, and illegal tickets.
The utilisation of real-time analytics provides an immediate understanding of attendance trends, which in turn enables dynamic resource allocation and enhanced decision-making.
Key Features and Benefits
For Event Organizers
- Reduction in check-in times from minutes to seconds
- QR ticket scanning to make entries easier
- Decreased staffing requirements at entry points
- Minimized attendee frustration and complaints
- Prevention of unauthorized entry through duplicate tickets
- Instant alerts for fraudulent entry attempts
- Comprehensive attendance records for compliance purposes
- Real-time visibility into event attendance
- Historical analytics for future event planning
- Performance metrics across multiple entry points
For Event Staff
- Intuitive scanning interface requiring minimal training
- Clear pass/fail indicators reducing human error
- Reduced stress during high-volume entry periods
- Consistent performance regardless of internet connectivity
- Battery-efficient operation for extended event coverage
- Automatic data synchronization without manual intervention
What Makes EntryPass Different from Its Competitors
In a market where well-known companies like Guest Manager are competitors, EntryPass Scanner stands out by:
Unlike many competitors requiring constant connectivity, EntryPass Scanner operates seamlessly offline.
Advanced real-time synchronization across numerous devices exceeds typical competitive offerings.
Optimized scanning algorithms prioritize rapid processing while maintaining security.
Purpose-built for hospitality industry requirements rather than general-purpose event management.
Success Measured by Numbers
The EntryPass Scanner solution delivers substantial value through:
Operational Improvements
- 93% Reduction in Check-in Time: Average processing time decreased from 45 seconds to just 2 seconds per attendee
- 87% Decrease in Entry Queues: Maximum wait time reduced from 30+ minutes to under 5 minutes even during peak arrivals
- 100% Uptime: No system failures or lost data even at venues with connectivity issues
Financial Benefits
- 100% Ticket Fraud Prevention: Eliminated unauthorized entries through duplicate tickets with local network multicasting synchronization
- 42% Cost Savings on Entry Management: Fewer staff required to manage entry points with increased efficiency
- Enhanced Revenue Protection: Complete elimination of losses from counterfeit or duplicate tickets
Strategic Advantages
- 99.99% Data Accuracy: Virtually eliminated check-in errors and data inconsistencies across devices
- Real-time Analytics: Immediate visibility into attendance patterns across 25+ successfully managed events
- Growing User Base: 142 Android downloads and 200+ iOS downloads, with 69 active Android users and 100+ active iOS users
- Strong User Satisfaction: 3.5/5 rating demonstrates solid performance with room for continued enhancement
The Clients Opinion
Gjin
Founder of CryptoTaxGuru
Codiste transformed our vision into a comprehensive platform. Their understanding of blockchain technology and regulatory requirements made CryptoTaxGuru the leading tax solution for crypto users in Greece and Cyprus. Their commitment to security, performance, and user experience is unmatched.
